For procurement offices, IT and purchasing
The tender for your AI platform in ten questions.
A template for your procurement office.
- Product-neutralNo vendor and no product name, as required by Section 31(6) of the German Procurement Regulation (VgV).
- Ready to editMinimum requirements, scored criteria, evidence and award as a Word file.
- No IT knowledge neededWhere you are unsure, choose “I don't know yet”.
- Stays with youNo sign-in. Your answers do not leave the browser.
Frequently asked questions
Processing in the EU, no training with your data, a contract under Art. 28 GDPR, answers with sources, permissions per person taken from the connected systems, an exportable audit log and the return of all data at the end of the contract. For health data in the cloud, Section 393 of the German Social Code Book V (SGB V) requires a BSI C5 attestation.
Since 1 January 2026, from €216,000 net for public contracting authorities such as local governments, federal states and public hospitals, from €140,000 for supreme and higher federal authorities, and from €432,000 for sector contracting authorities in energy, water and transport and for defence and security contracts. The thresholds depend on the type of contracting authority, not the sector. What counts is the estimated value over the entire term (Section 3 VgV, the German Public Procurement Regulation). Private and church-run organisations are usually not bound, unless a funding decision requires procurement law.
With total costs over the whole term instead of price per month, and with a trial: all bidders solve the same tasks with your sample documents. That way answer quality, sources and permissions count. Cloud and own hardware can be compared in one procedure with two lots.
No. It describes requirements and evidence, never brands or product names, as Section 31(6) VgV requires. Any provider can bid on it. The template is not legal advice; your procurement office reviews and adapts it.
For cloud services, the German public sector uses the EVB-IT Cloud standard contract. For software on your own hardware with installation, other EVB-IT contracts may apply. Your procurement office makes the choice.